Mileage Claims
How To Complete Your Mileage & Expenses Claim Pack
The most important thing to do is to sign and date by the all the big red crosses. The form entitled ‘Declaration of Employee Expenditure’ needs to be completed by your employer in every instant. This confirms that you have to incur the expense in order to do your job and explains any reimbursement that is made.
For mileage claims we need evidence of the business miles incurred. Ideally this will be information from your employer such as mileage logs, work routes or lists of clients you need to travel to. We find that most employers who make a contribution to their staffs’ mileage will have this sort of information available. It is worth while getting employer sourced evidence because we can claim 6 years worth of mileage where it is available.
If your employer is unable or unwilling to provide the evidence then there is a different approach needed. You need to work out the mileage yourself using whatever records you have and then calculate the number of miles in the tax year you are claiming - please call us on our if you need to do this and are having difficulty.
If you have a regular weekly route the easiest approach is to calculate the miles travelled in a week and multiple by 48 weeks. Once you have arrived at the figure for the tax year please use the statement of employee mileage form and again ask your employer to sign it off. Please note that in this instance (as full mileage records are not available) we can only claim for the last 2 complete tax years.
For expenses (other than mileage)you must produce evidence of the expenses you are claiming. In most cases this would be invoices or receipts detailing what was bought, the date bought and who bought bought it.